Privacy Policy
Clear Motion Studios | Last updated: 28 June 2026
1. Who We Are
Data Controller: Clear Motion Studios
Address: Cork, Ireland
Email: ray@clearmotionstudios.com
Website: www.clearmotionstudios.com
Clear Motion Studios is an animation studio specialising in recruitment and staffing agency video content. We serve clients across the United Kingdom, Ireland, and the UAE.
2. What Data We Collect
- Contact information: Name, email address, phone number, company name, job title
- Enquiry data: Messages submitted via our contact form or by email
- Booking data: Name, email address and meeting time when you book a discovery call via Calendly
- Usage data: Pages visited, time on site, browser type, device type and approximate location, collected via Google Analytics 4
- Cookie data: Cookie preferences and consent status, collected via CookieYes
- Communications: Email correspondence, proposals and project-related communications
3. How We Collect Your Data
- Contact form submissions on our website
- Direct email enquiries sent to ray@clearmotionstudios.com
- Discovery call bookings via Calendly
- Automatic collection via cookies and analytics tools when you visit our website
- Business card exchanges or in-person and virtual meetings
4. Legal Bases for Processing
| Purpose | Legal Basis |
|---|---|
| Responding to enquiries and contact form submissions | Legitimate interests (Article 6(1)(f)) |
| Providing animation production services | Performance of a contract (Article 6(1)(b)) |
| Sending marketing communications to existing clients | Legitimate interests (Article 6(1)(f)) |
| Sending marketing communications to prospective clients | Legitimate interests (Article 6(1)(f)) subject to PECR/ePrivacy compliance |
| Website analytics and performance monitoring | Consent (Article 6(1)(a)) via CookieYes cookie banner |
| Compliance with legal obligations | Legal obligation (Article 6(1)(c)) |
5. How We Use Your Data
- To respond to enquiries and provide quotes or proposals
- To deliver animation production services you have commissioned
- To schedule and manage discovery calls and client meetings
- To send service updates, invoices and project communications
- To send relevant marketing content about our services (you may opt out at any time)
- To improve our website and understand how visitors use it
- To comply with legal and regulatory obligations
6. Third-Party Processors
| Service | Purpose | Location | Safeguard |
|---|---|---|---|
| Systeme.io | Website hosting, CRM, email automation | EU / US | EU-US Data Privacy Framework |
| Google Analytics 4 | Website analytics | US | EU-US Data Privacy Framework |
| CookieYes | Cookie consent management | EU | GDPR compliant |
| Calendly | Discovery call booking | US | EU-US Data Privacy Framework; Standard Contractual Clauses |
| Microsoft 365 | Email communication | EU / US | EU-US Data Privacy Framework; Standard Contractual Clauses |
7. International Data Transfers
Some third-party processors are located outside the EEA and United Kingdom. Where data is transferred to the United States, we rely on the EU-US Data Privacy Framework and/or Standard Contractual Clauses (SCCs). For UK transfers, we rely on the UK-US Data Bridge and/or UK International Data Transfer Agreements (IDTAs).
8. Data Retention
| Data Type | Retention Period |
|---|---|
| Client project files and correspondence | 7 years from project completion |
| Enquiry data (non-clients) | 2 years from last contact |
| Marketing contact records | Until opt-out or withdrawal of consent |
| Website analytics data | 26 months (Google Analytics default) |
| Cookie consent records | 1 year from consent date |
| Calendly booking records | As per Calendly's retention policy |
9. Your Rights
- Right of access — Request a copy of the personal data we hold about you
- Right to rectification — Request correction of inaccurate or incomplete data
- Right to erasure — Request deletion of your data in certain circumstances
- Right to restrict processing — Request that we limit how we use your data
- Right to data portability — Request your data in a structured, machine-readable format
- Right to object — Object to processing based on legitimate interests or for direct marketing
- Right to withdraw consent — Where processing is based on consent, withdraw it at any time
- Right not to be subject to automated decision-making — We do not use automated decision-making or profiling
To exercise any of these rights, contact us at ray@clearmotionstudios.com. We will respond within one calendar month.
10. Right to Complain (DUAA 2025)
Under the Data (Use and Access) Act 2025, you have the right to raise a complaint directly with us. We will acknowledge your complaint within 30 days and work to resolve it promptly. You also have the right to lodge a complaint with the relevant supervisory authority:
- Ireland: Data Protection Commission — www.dataprotection.ie
- United Kingdom: Information Commissioner's Office — www.ico.org.uk
11. Cookies
We use cookies to improve your experience and collect analytics data. You can manage your cookie preferences at any time via the cookie settings icon on our website. For full details, see our Cookie Policy.
12. Marketing Communications
We may send marketing emails to business contacts where we have a legitimate interest, in compliance with PECR and Irish ePrivacy Regulations. Every marketing email includes an unsubscribe link. You may opt out at any time by clicking unsubscribe or emailing ray@clearmotionstudios.com.
13. Security
We implement appropriate technical and organisational measures to protect your personal data, including HTTPS encryption, secure Microsoft 365 email, and restricted access to personal data on a need-to-know basis.
14. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be communicated via email or a notice on our website. The date at the top of this page shows when it was last updated.
15. Contact Us
Clear Motion Studios
Cork, Ireland
ray@clearmotionstudios.com
www.clearmotionstudios.com